Goods Issue – Issue Products Against Sales Order

The Goods Issue screen is used to dispatch products for a confirmed Sales Order.
This step reduces inventory, tracks delivery details, and enables invoice creation.

goodsissue in salesorder

How to Open Goods Issue Screen

  1. Open an existing Sales Order
  2. Click Goods Issue from the right-side action panel
  3. The Goods Issue screen opens with linked Sales Order details

Top Action Buttons (Goods Issue)

Bulk Entry

  • Used to issue items in bulk
  • Ideal for large orders with many products
  • Reduces manual quantity entry

Add Package

  • Creates shipment packages
  • Helps manage multi-box or multi-carton deliveries
  • Useful for logistics and courier handling
  • Generates a pickup list for warehouse staff
  • Shows items, quantities, and SKUs
  • Used during packing and dispatch

Deliver & Create Delivery Challan

  • Marks items as delivered
  • Generates a Delivery Challan (DC)
  • Inventory is reduced after this action

Deliver & Create Sales Invoice

  • Completes delivery
  • Automatically creates a Sales Invoice
  • Recommended when goods are delivered immediately

General Information Section

Reference

  • Auto-filled Sales Order number
  • Links Goods Issue to the original Sales Order
  • Used for audit and tracking

Transport / Courier

  • Delivery method (Courier / Own Delivery / Transport)
  • Optional but recommended for logistics tracking

Rider

  • Delivery person or courier staff name
  • Useful for last-mile delivery accountability

LR Number / Tracking Number

  • Logistics receipt or tracking number
  • Helps track shipment status externally

Tracking URL

  • Courier tracking link
  • Optional
  • Enables real-time shipment tracking

Branch / Location

  • Warehouse or store from which goods are issued
  • Impacts stock deduction
  • Mandatory field

Receiving Address Section

  • Displays Ship To customer details
  • Includes:
    • Customer name
    • Address
    • Phone number
  • Read-only (fetched from Sales Order)

Product Issue Section (Line Items)

This section lists all products from the Sales Order.

Select Product (Checkbox)

  • Choose which items to issue
  • Partial issue is allowed if needed

Product Name

  • Name of the product being issued
  • Auto-filled from Sales Order

Product SKU

  • Unique product identifier
  • Helps avoid issuing wrong items

Ordered Quantity

  • Total quantity ordered by the customer
  • Read-only

Quantity to Ship

  • Quantity being dispatched now
  • Can be:
    • Full quantity
    • Partial quantity

Units

  • Measurement unit (Nos, Pcs, Kg, etc.)
  • Defined in product master

Available Quantity

  • Shows current stock availability
  • Negative value indicates insufficient stock
  • Helps prevent stock mismatch

Scan / Type Option

  • Toggle between:
    • Scan mode (barcode scanning)
    • Manual typing
  • Speeds up warehouse operations
  • Reduces human errors