GDN Meaning in Logistics (Goods Dispatched Note) – Full Form, Example & ERP Workflow

Logistics • Inventory Management • Warehouse Dispatch • Delivery Workflow

GDN (Goods Dispatched Note) is a logistics document used when goods are dispatched from a warehouse. Learn GDN meaning, full form, example, and how it works in O2VEND ERP systems.

What is GDN in Logistics?

GDN stands for Goods Dispatched Note.   It is a logistics and warehouse document used to record the dispatch of goods from a warehouse to a customer, branch, or delivery partner. A GDN confirms that:

  • Goods have left the warehouse
  • Inventory stock is reduced (stock-out)
  • Shipment is handed over for delivery   GDN is commonly used in warehouse management, logistics operations, and ERP inventory systems.

GDN Full Form

The full form of GDN is Goods Dispatched Note. It is issued when goods are dispatched from a warehouse and acts as an official outbound shipment record.

Example of Goods Dispatched Note (GDN)

A warehouse dispatches 20 cartons of FMCG products to a retail store. The GDN contains:

  • GDN Number
  • Dispatch Date
  • Warehouse Location
  • Product Name & Quantity
  • Courier / Transport Details   This GDN confirms that goods are dispatched and inventory is reduced.

Why GDN Is Important

GDN plays a key role in logistics and warehouse management by ensuring accurate outbound shipment tracking and inventory control. It ensures:

  • Accurate documentation of outbound shipments
  • Real-time stock deduction during dispatch
  • Compliance with audit and logistics requirements
  • Error-free order fulfillment workflow
  • Clear traceability of every package leaving the warehouse   In an ERP dispatch module, the GDN acts as the final checkpoint before goods move to the customer, making it essential for delivery accuracy and warehouse logistics automation.

Table of Contents – O2VEND GDN

Navigation to Goods Dispatched Note / GDN

You can access GDN entries from the Outbound Shipments list:

  1. Open the Back Office
  2. Go to the Inventory menu
  3. Select Outgoing Packages
  4. Click Goods Dispatched to open the GDN list   GDN Meaning in Logistics (Goods Dispatched Note) – Full Form, Example & ERP Workflow

How GDN Works in O2VEND ERP (Outbound Shipment Workflow)

The Goods Dispatched (GDN) workflow manages all outgoing packages, sales order dispatches, and delivery challan shipments.   This page displays shipment date, customer, delivery partner, packaging, and status.   It helps warehouse teams ensure accurate order dispatch, timely deliveries, and correct stock deduction. A GDN ensures:

  • Accurate inventory stock-out update
  • Verified picked, packed, and dispatched orders
  • Proper tracking of sales order deliveries & DC shipments
  • Delivery accuracy & audit compliance
  • Streamlined last-mile logistics operations   GDN Meaning in Logistics (Goods Dispatched Note) – Full Form, Example & ERP Workflow

Columns & Their Functions in GDN

Created On

Shows the date & time the GDN or outbound shipment was created.

Shipment No / Customer

Displays shipment reference number and the customer or destination details.

Tracking Number

Courier tracking number for monitoring shipment progress.

Delivery Challan / Order No

Internal reference such as Sales Order Number or Delivery Challan Number.

Courier

Name of the delivery partner / logistics provider.

Provider

Indicates shipment source (e.g., Warehouse, Branch, Supplier Dispatch).

Status

Shows the current stage of the outbound shipment:

  • Dispatched – Shipment handed to logistics
  • OutForDelivery – Out for customer delivery
  • Delivered – Customer received
  • Exception – Delivery issue
  • AttemptFail – Delivery attempt failed
  • PickedUp – Pickup completed (for return orders)

Location / Rider

Warehouse dispatching the goods and assigned rider (if own delivery).

Dimension & Weight

Package measurements for courier charges & delivery planning.

Prints shipping labels for dispatched packages.

Filters Section

  • Date Filter (From/To) – View dispatches by date
  • Shipment No / Order No – Search by reference
  • Customer – Filter dispatches by customer
  • Tracking Number – Search by courier tracking ID

Top Buttons for GDN

Goods Issue

Creates a GDN, deducting stock and marking the order as dispatched.

Export All

Exports complete list of outbound shipments.

Export with Line Items

Exports product-level details for each dispatch.

Step-by-Step Process to Create a GDN (Goods Dispatched)

1. Open the Goods Dispatched Screen

Navigate to Inventory → Goods Dispatched, or open from Sales Order / Delivery Challan. GDN Meaning in Logistics (Goods Dispatched Note) – Full Form, Example & ERP Workflow

2. Enter Transportation Details

  • Courier / Transporter
  • Rider (Own delivery)
  • Tracking Number / LR number
  • Tracking URL

3. Verify Order & Dispatch Location

  • Reference – Sales Order / Delivery Challan
  • Dispatch Location – Warehouse / Branch
  • Sub-location – Picking shelf / rack

4. Choose Item Entry Mode

  • Scan Mode – Barcode scanning for fast picking
  • Type Mode – Manual product selection

5. Review the Product List

Displays Product Name, SKU, Quantity Ordered, Units, Sub-location.

6. Enter Dispatched Quantities

Enter or confirm final quantities dispatched to the customer.

7. Assign Units & Sub-Locations

Supports accurate picking & packing.

8. Add Packages

Enter package dimensions and weight for shipping label accuracy.

9. Bulk Entry

Upload dispatch product list via Excel to speed up large order dispatch.

10. Review & Confirm

Check courier details, quantities, and package list.

11. Save the GDN

  • Updates stock outward in real-time
  • GDN status changes to Dispatched
  • Delivery logs recorded in History
 

Need Help with GDN / Dispatch Workflow?

 

Get assistance with configuring Goods Dispatched Notes, courier setup, outbound shipment workflow, and dispatch process in O2Vend ERP.

      Visit O2Vend Support →  

Goods Issue Overview

General

Main dispatch screen for courier info, picking mode, and product list.

History

Logs:

  • Created by
  • Status changes
  • Courier updates

Change Status

Used to update GDN lifecycle manually.

Documents

Store attachments:

  • Delivery challan
  • Packing list
  • Shipment labels
  • Proof of delivery

Status List (Change Status Tab)

Status Meaning
Dispatched Shipment sent out
OutForDelivery Courier out for delivery
Delivered Customer has received
Exception Damage/issue occurred
AttemptFail Delivery attempt failed
PickedUp Return pickup completed
InProcess Order being picked/packed
Packed Packaging completed
ReadyToShip Awaiting courier pickup

General Tab

Reference

Select the internal reference number linked to the Sales Order, sales invoice, Shipment, or Delivery Challan.

Transport / Courier

Type or select the logistics provider responsible for delivering the shipment. Examples: Delhivery, Blue Dart, DTDC.

Rider

Search for a delivery rider or in-house delivery executive. Used when orders are delivered through your own delivery team.

LR Number / Tracking Number

Enter the transport LR number or courier tracking number for shipment tracking and verification.

Tracking URL

Paste the courier tracking page link to enable one-click shipment tracking from the system.

Branch / Location

Select the warehouse, branch, or store responsible for dispatching the order. This controls inventory deduction and routing.

Scan / Type Toggle

Choose how products are validated during dispatch.

  • Scan Mode: Use barcode scanners for fast picking.
  • Type Mode: Manually search for products using the search bar.

Product Table

| Field | Description | |-------|-------------| | Product Name | Name of the product dispatched | | Product SKU | Unique SKU for tracking and stock mapping | | Quantity | Quantity ordered by the customer | | Quantity to Ship | Final quantity dispatched; allows partial shipment | | Units | Units of measure such as PCS, BOX, SET | | Available Quantity | Real-time stock availability in the selected branch |

Top Action Buttons in Goods Dispatched (GDN)

Bulk Entry

Upload multiple dispatch items using an Excel sheet. This feature is ideal for bulk or wholesale order processing.   After clicking the Import button, the products listed in the Excel file will be added or updated in the GDN. GDN Meaning in Logistics (Goods Dispatched Note) – Full Form, Example & ERP Workflow

Supported Column Mapping

Entity Column Description
Sku Product SKU
Gtin Product barcode
Name Product name
Quantity Quantity dispatched
Unit Unit of measure (PCS, BOX)
SubLocation Rack/Shelf location

Generate a printed picking list to support warehouse picking, packing, and verification processes.

Save

Save the Goods Issue and update stock, status, and dispatch logs.

Add Package Panel

These details are used for courier selection and shipping label generation. Click Add Package to open the package details popup. Add shipment package details including dimensions, weight, COD option, and courier selection. GDN Meaning in Logistics (Goods Dispatched Note) – Full Form, Example & ERP Workflow

Package Management Steps for GDN

1. Open/Add Package

  • Click Add Package to create a new shipment package.
  • Each package can contain one or multiple products for dispatch.

2. Enter Package Details

  • Choose package type (e.g., Box, Pallet)
  • Enter dimensions (L/W/H) and weight
  • Enable COD option if applicable

3. Add Products to Package

  • Scan product barcodes or manually enter items
  • Enter dispatched quantities
  • Verify all items before approval

4. Save and Finalize

  • Save the package details
  • Confirm to update the GDN
  • Packages are ready for shipping label generation and courier pickup

GDN Edit Page – Step-by-Step Guide

The GDN Edit page allows you to review, update, and finalize all details required before dispatching a shipment. Use this page to manage courier information, add package details, and generate shipping documents. GDN Meaning in Logistics (Goods Dispatched Note) – Full Form, Example & ERP Workflow

1. Check Courier & Shipment Info

Review the courier name, tracking number, rider, and dispatch location to ensure all shipment details are correct.

2. Verify Shipping Address

Confirm the customer's delivery address and contact details to avoid delivery issues.

3. Review Issued Items

Ensure the listed products, SKUs, and quantities match what needs to be dispatched.

4. Add Package Details

Use Add Package to enter package size, weight, and COD value.   These details are used for courier selection and shipping label accuracy.

5. Save Your Changes

Click Save to apply updates to courier details, package info, or address edits.

6. Print Required Documents

  • Print Picklist for warehouse item picking
  • Print Shipping Label for attaching to the parcel GDN Meaning in Logistics (Goods Dispatched Note) – Full Form, Example & ERP Workflow GDN Meaning in Logistics (Goods Dispatched Note) – Full Form, Example & ERP Workflow

7. Revert if Needed

Use Revert to discard any unsaved changes and return to the previous state.

Initiate GDN Button Activation – Location Routing Logic

In O2VEND, the availability of the Initiate Goods Issue buttons depends on the location’s outward routes.

Outward Route – Pick_PackAndDelivery

  • Field: Outward Route
  • Value: Pick_PackAndDelivery ✅ Effect:
  • Activates the Initiate Goods Issue button when dispatching goods.
  • Ensures that stock is picked, packed, and delivered properly before inventory is reduced.

Edit Location

If the buttons are not visible:

  1. Go to Back Office → Locations → Edit Location GDN Meaning in Logistics (Goods Dispatched Note) – Full Form, Example & ERP Workflow
  2. Check and update Outward Route for GDN
  3. Save changes → Initiate Goods Issue Buttons should now appear The availability of buttons is location-dependent.

Workflow Example – Pick_PackAndDelivery

  1. Configure location: - Outward Route = Pick_PackAndDelivery
  2. Create GDN
  3. Select the Branch/location. Click Initiate Goods Issue (for GDN).
  4. Packages tab appears → approve/reject items.
  5. Save and finalize → Stock decreased only after proper dispatch.

GDN Packages Tab & Package Handling – O2VEND ERP

The Packages tab in GDN manages all outbound shipments at the package level, ensuring accurate dispatch, courier selection, and shipment tracking.

Packages Tab – Handling Goods Dispatched

Once a GDN is created, the Packages tab becomes the central area for managing all package-related operations.   GDN Meaning in Logistics (Goods Dispatched Note) – Full Form, Example & ERP Workflow

Packages Section – How It Works (Step-by-Step)

This section helps you add products, verify quantities, and approve items before finalizing the package.

🔹 Step 1: Select/Create a Package

Choose an existing package or click Initiate goods Issue to start adding items.

🔹 Step 2: Scan or Search Products

Use the Scan/Type toggle to:

  • Scan barcode to add products instantly, or
  • Type the product name/SKU to search and add.

🔹 Step 3: Review Product List

All added items appear in the list with details:

  • Created On
  • Sub Location
  • Product Name
  • SKU / GTIN
  • Quantity Status

🔹 Step 4: Add Quantity

Click Add Quantity for each product to update the received quantity.

🔹 Step 5: Verify Each Item

Check:

  • Correct product added
  • Quantity
  • Sub-location
  • Status (InReview)

🔹 Step 6: Delete Wrong Items

Click the Delete icon if an item is incorrect or was added by mistake.

🔹 Step 7: Approve Items

After all quantities and details are correct:

  • Select the items
  • Click Approve Approved items move out of InReview and become part of the final package.

Purpose

To ensure all scanned/added items are verified and approved in the correct order before completing the package.

GDN vs Invoice vs Delivery Challan

Document Purpose
GDN Confirms goods are dispatched from warehouse
Invoice Used for billing and payment
Delivery Challan Used during goods transportation

Frequently Asked Questions (FAQ) – O2VEND GDN

What is the meaning of GDN in logistics?

GDN means Goods Dispatched Note, a document used to record outbound shipments from a warehouse.

What is GDN used for?

GDN is used to track dispatched goods, reduce inventory stock, and verify delivery.

Is GDN same as invoice?

No. GDN confirms dispatch, while invoice is used for billing.

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