Stock Ledger Report

The Stock Ledger Report is a powerful inventory control tool that helps businesses track every inward and outward stock movement for a specific product over a selected time period.
It supports audit accuracy, inventory valuation, branch-wise stock analysis, and complete traceability of stock entries.

This comprehensive guide explains all sections of the Stock Ledger Report in detail, ensuring businesses can confidently monitor stock performance and maintain accurate records.

1. What Is a Stock Ledger Report?

The Stock Ledger Report consolidates all stock transactions such as:

  • Purchases / inward entries
  • Sales / outward entries
  • Stock adjustments
  • Inter-branch stock transfers
  • Warehouse inbound/outbound movements

This report provides clear visibility into:

  • Stock quantity received
  • Stock quantity issued
  • Net balance
  • Location-wise availability

It is a key document for inventory audits, loss detection, and warehouse management.

2. Report Header � Filters and Selection Criteria

This top section includes essential filters that define the data presented in the ledger.

Product Selector

Choose the exact product or variant (e.g., Apple Kinnaur 500g / 1kg).
This ensures the ledger displays transactions only for the selected product.

Date Range Filter

Two selectors:

  • From Date
  • To Date

Allows generating precise reports for:

  • Daily analysis
  • Monthly audit
  • Financial year closing
  • Custom business periods

Accurate date selection ensures accurate transactional insights.

Branch / Warehouse Filter

Select a specific business location, such as:

  • Delhi NCR
  • Gurugram
  • Noida Warehouse

This is essential for multi-location inventory analysis.

3. Product Information Overview

Below the header, the system displays selected product details:

  • Product Name
  • SKU Code
  • Category Path
  • Brand
  • Selling Price

This confirmation ensures you are analyzing the correct product throughout the report.

4. Inward Stock Section

The Inward table lists all stock entries where the product quantity was increased.

Columns Explained

Created On

The date when the inward entry was recorded.

Reference

Document number linked to:

  • Stock adjustments
  • Purchase receipts
  • GRN entries
  • Warehouse transfers

This helps trace each transaction to its source.

Product Name

Shows the exact product/variant involved.

Quantity

The number of units added to stock (e.g., +1, +13).

Branch/Warehouse

Indicates the location where stock was received.

Why the Inward Section Matters

  • Tracks purchase history
  • Helps validate supplier receipts
  • Detects incorrect stock inflations
  • Supports audit trails
  • Prevents duplicate inward postings

5.Outward Stock Section

The Outward table lists transactions where stock was reduced.

Columns Explained

Created On

Stock deduction date.

Reference

Links to:

  • POS sales
  • Transfer-out records
  • Dispatch slips
  • Return notes

This serves as proof of stock movement.

Product Name

Displays the correct variant being deducted.

Quantity

Units removed from stock.

Branch/Warehouse

Location where stock was deducted.

Why the Outward Section Is Important

  • Tracks sales activity
  • Identifies fast-moving locations
  • Detects stock shrinkage or unrecorded sales
  • Ensures accountable outbound operations
  • Helps maintain location-level accuracy

6. Location Detail Section � Closing Stock Summary

This section provides the final stock availability for each product variant across branches.

Columns Explained

Product Name

All versions of the selected product.

Quantity

Shows current stock levels.

Branch/Warehouse

Specifies where the stock is located.

Why This Section Is Essential

  • Prevents stockouts
  • Highlights negative stock issues
  • Helps make replenishment decisions
  • Supports better warehouse distribution
  • Acts as a closing summary for audits

7. Importance of Using the Stock Ledger Report

The Stock Ledger Report delivers several operational benefits:

Accurate Inventory Control

Prevents mismatches and ensures stock integrity.

Loss Prevention

Identifies negative stock and unexplained deductions.

Financial Accuracy

Supports:

  • COGS calculations
  • P&L reporting
  • Year-end auditing

Informed Purchase Planning

Clear visibility of fast- and slow-moving items.

Multi-Branch Management

Shows which branches need replenishment or stock transfer.

The Stock Ledger Report provides complete insights into stock movement and availability.
By analyzing inward entries, outward deductions, and branch-wise closing stock, businesses can maintain precise inventory control, reduce losses, optimize warehousing, and ensure audit compliance.