Manufacturing Voucher – Complete Functional Workflow Guide

The Manufacturing Voucher module in O2VEND Cloud ERP provides a complete, auditable, and scalable workflow for converting raw materials into finished goods.
The module supports real-time stock movement, cost allocation, production tracking, and inventory reconciliation—ensuring accurate manufacturing control for businesses of all sizes.

This guide covers every functional element, including voucher creation, raw material issue, finished goods receipt, costing behavior, batch assignment, and reporting actions.

1. Overview of the Manufacturing Voucher Module

The Manufacturing Voucher module is used to record the conversion of raw materials into finished goods.
It provides:

  • A searchable list of all manufacturing transactions.
  • Status tracking for goods issued, goods received, and payment conditions.
  • Detailed ledger entry for product quantities, batch creation, wastage logging, and final cost distribution.

This ensures accurate production accounting and inventory traceability.

2. Manufacturing Voucher List Page

The list page displays all previously created manufacturing vouchers with critical information arranged in columns.

2.1 Key Columns

  • Created On – Timestamp of voucher creation.
  • Number/Customer/Branch – Voucher number, associated customer/vendor, and branch details.
  • Status – Current production status
    Examples: Complete, GoodsReceived, PartiallyGoodsReceived, OverComplete
  • Payment Status – Payment condition such as PaymentCompleted or PendingPayment.
  • Due On – Due date for applicable vouchers.
  • Created By – Staff member who created the voucher.
  • Total Amount – Total value of the transaction.

2.2 Filter Controls

The filters help refine records quickly:

  • Date Range – From / To calendar selector.
  • Number / Customer / Branch Search – Text search for specific records.
  • Status Filter – Dropdown to focus on All, Complete, GoodsReceived, Pending, etc.
  • Payment Status Filter – Filter by All, PaymentCompleted, PendingPayment, etc.

After applying filters, the record list updates automatically to show only matched entries.

2.3 Available Actions

  • Create Manufacturing Voucher – Opens the voucher creation form.
  • Export – Download voucher data in supported formats.
  • Export with Line Items – Exports additional detailed product-level entries.

The list page acts as the central place for monitoring production movement and verifying completed or pending jobs.

3. Creating a Manufacturing Voucher

The Create Manufacturing Voucher screen is divided into structured sections to capture every detail required for a manufacturing entry.

3.1 Location Information

3.1.1 Seller Branch / Location

Select the branch or store issuing the raw materials.

3.1.2 Buyer Branch / Location

Select the branch receiving the finished goods (often the same site for in-house manufacturing).

3.1.3 Deliver / Receive Items

  • Deliver Items – Indicates outgoing raw materials.
  • Receive Items – Indicates incoming finished goods.

3.1.4 Buyer / Seller Fields

Enter or select the involved parties.
A + icon allows creation of a new party directly from this screen.

3.1.5 Scan Field

Used for scanning raw-material barcodes or searching product names.

3.2 General Ledger Tab

The General Ledger tab displays input and output items in two separate panels.

3.2.1 Raw Materials (Left Panel)

Each raw material consumed during manufacturing is listed here.

Fields

  • Product – Raw product name.
  • SKU – Stock keeping unit.
  • Quantity – Quantity consumed.
  • Units – Measurement unit.
  • Cost – Cost per unit.
  • Total Amount – Auto-calculated total.
  • Delete Action – Remove an item if added incorrectly.

A search bar allows adding additional raw materials.

3.2.2 Finished Products (Right Panel)

Finished goods resulting from production are entered here.

Fields

  • Product – Finished product name.
  • SKU
  • Quantity
  • Units
  • Cost
  • Total Amount

A search bar assists in adding finished items quickly.

3.3 Additional Manufacturing Details

3.3.1 Manufacturing Wastage

If wastage occurred during production, it can be recorded directly under the finished products panel.

3.3.2 Batch Number

A batch number can be assigned for future traceability.

3.4 Notification & Notes Panel

A right-side panel is provided for entering internal notes or production instructions.

3.5 Voucher Saving Options

  • Save – Stores the voucher but keeps the screen open.
  • Save and Close – Stores the voucher and returns to the listing page.

After saving, the voucher becomes visible in the Manufacturing Voucher List page.

4. Operational Flow Summary

  1. Open the Manufacturing Voucher module.
  2. Review existing vouchers or apply filters if needed.
  3. Select Create Manufacturing Voucher.
  4. Choose Seller and Buyer locations.
  5. Add raw materials in the left panel.
  6. Add finished goods in the right panel.
  7. Record wastage if applicable.
  8. Add optional notes.
  9. Save the voucher.

This completes a full production entry with inventory adjustment and cost mapping.

5. Best Practices

  • Ensure raw material quantity accurately reflects actual consumption.
  • Maintain consistent batch numbers for traceability.
  • Record wastage to support accurate cost distribution.
  • Use filters frequently to avoid duplication or missing entries.

6. Support

For assistance with manufacturing vouchers or system functionality:

📧 Email Support
**[email protected]**

Clicking the email link opens the default mail application (Gmail, Outlook, etc.) with the address pre-filled.

Example Scenarios (Industry Specific)

Food & Beverage Manufacturing

  • Raw: pulp, sugar
  • Finished: bottled juice
  • Features: batch tracking, expiry date

Garment Manufacturing

  • Raw: fabric, thread
  • Finished: shirts, trousers

Pharmaceutical Production

  • Raw: active ingredients
  • Finished: capsules, tablets
  • Features: strict lots/batch control

Cosmetic Production

  • Raw: oils, fragrances
  • Finished: creams, lotions