• Tutorials

    Show / Hide Table of Contents
    • Getting Started
    • O2VEND Store
      • My Stores
        • Create Store
      • My Account
        • My Profile
        • Manage Billing
        • Support Desk
    • Store Setup
      • Initial Store Setup
    • Dashboard
      • Dashboard
    • Orders
      • Quotation
      • Sales Order
      • Purchase Order
      • ActiveCarts
    • Vouchers
      • Sales
        • Manage Sales
        • Create Sales Invoice
        • Cancel Sales Invoice
        • How to create GDN(Goods Delivered Note)
        • How to add lot for products in GDN
        • How to view sales details
      • Purchase
        • Manage purchase
        • Create Purchase Invoice
        • Cancel purchase Invoice
        • How to create GRN(Goods Received Note)
        • How to add lot for products in GRN
        • How to print a barcode label in purchase
        • How to view purchase details
      • Credit Notes
      • Debit Notes
      • Receipt
      • Payment
      • Journal
      • Contra
    • Inventory
      • Manage Stocks
      • Stock History
      • Print Barcode Label
      • Delivery Challan
      • Receipt Challan
      • Goods Entries
      • Stock Transfer
      • Stock Take
    • Catalog
      • Set Up Products
        • General
        • Variations
        • Attributes
        • Stock Levels
        • Pricing
        • SEO
      • Product Categories
      • Product Brand
      • Product Option
      • Attributes
      • Attributes Group
      • Product Templates
      • Price List
      • Bulk Product Price update
      • Bulk Product Updates
    • Communication
      • Communication
    • Accounting Master
      • Master
    • Reports
      • Order Reports
        • Sales Order Summary
        • Purchase Order Summary
        • Sales Order Shipment Report
        • Sales Order Pending Item Report
        • Purchase Order Pending Item Report
        • Sales Order Pending Item Summary
      • Inventory Reports
        • Stock Summary
        • Location Summary
        • Stock/Location Summary
        • Reordering Stock Summary
        • Stock Valuation Summary
      • Products
        • Sold Product Categories
        • Category Product Return
        • Product Sale Summary
        • Product Seasonal Demand
      • Pos Reports
        • Cash Register Summary
        • Current Cash Registers
      • Sales/Purchase Reports
        • Sales Report
        • Purchase Report
        • Sales Summary
        • Purchase Summary
        • Receipt Report
        • Sales Items Summary
        • Daily Settlement Report
      • Account Reports
        • Ledger
        • Cash Book
        • Day Book
        • Sales Books
        • Purchase Books
      • Miscellaneous Reports
        • Output Detailed Tax Report
        • Output Tax Report Summary
        • OutStanding Report
        • Gross Profit Report
        • GSTR-1 Report
      • Financial Reports
        • Balance Sheet
        • Profit And Loss Report
        • Trial Balance
    • Settings
      • Settings
      • Store Settings
        • Business Details
        • Tax Classes
        • Tax Rates
        • Operating Countries
        • Operating State or Province
        • Return Rule
      • Users
        • User Role Management
          • Set Up Employee Roles
          • Ecommerce
          • Point Of Sale
          • Back Office
          • Sales App
        • customers
        • Supplier
        • vendors
        • Customer Groups
        • User Date Setup
        • Credit Rules
      • Loyalty and Promotions
        • Reward Points
        • Coupons
        • Benefits
        • Affiliate
      • Point Of Sale
        • Quick Add Buttons
        • Print Settings
        • Payment Methods
        • Delivery Settings
      • Web Store
        • Themes
        • Theme Data
        • Shipping Methods
        • Payment Methods
        • Currency
        • Reviews
        • Review Replies
        • Zones
      • Web Store Content
        • Site Pages
        • Site Menus
          • Main Menu
          • Site Menus
        • Home Page Components
        • Page Header
        • Blog Categories
        • Blog
        • News Letter Subscription
      • Stock Settings
        • Unit Of Measure
        • Location
        • Delivery Zones
        • Unit Of Measure Conversions
        • Stock Levels
        • Branches
        • Sub Location
        • Print Barcode Label Settings
      • Account
        • Financial Year
        • Voucher Numbering
    • Features
      • General
      • POS
      • Webstore
      • Integration
    • Profile
      • My Profile
    • Manage Physical Stores
      • Login
      • Sales Bill
        • Manage sales orders
        • How to add products to a customer's shopping cart
        • How to apply discounts/coupons
        • How to search products in Sales Screen
        • How to add products quickly to the Cart
        • How to add serial and lot number
        • How to Print sales bills in POS
      • Receive Payments (Receipts)
      • Delivery
      • Invoice Receipts
      • Manage Cash Register
      • Reprint
      • Dashboard
      • POS Offline
      • Stock Transfer
    • O2VEND App
      • Install O2VEND App
      • Home
      • Customers
      • Orders
      • Products
      • Receipts
      • Stock Movement
    • Webhooks
      • Webhook
      • Examples of JSON format data via webhook
      • Testing webhook

    Stock Take

    The O2VEND stock take feature is a powerful tool that allows inventory operators to conduct accurate and efficient inventory counts to ensure that the inventory records are accurate and up-to-date. This process, known as a stock take or inventory count, helps to reconcile the physical stock on hand with the inventory records, and is essential for inventory management and warehouse operations.

    There are two methods of stock taking available in O2VEND: Physical Inventory and Cycle Count. Physical Inventory is the process of counting all the items in a warehouse or storage facility at a specific point in time, usually done on an annual or bi-annual basis. This method is typically used to reconcile the inventory records with the physical stock on hand and is done by shutting down operations and having a team of inventory operators physically count each item in the warehouse.

    Cycle Count is a more frequent counting of items in a warehouse, done on a rotating basis, i.e counting small section of the inventory at a time on a set schedule. This method allows for a more continuous and accurate inventory tracking, reduces the disruptions to the business and allows for a more accurate view of inventory levels throughout the year. The O2VEND stock take feature enables the inventory operators to conduct monthly, quarterly or yearly stock take as per their business needs.

    The O2VEND stock take feature allows the inventory operators to select the method of stock taking, Physical Inventory or Cycle Count, and provides them with the necessary tools and features to conduct the inventory count accurately and efficiently. It guides the inventory operator on how to count, enter and validate the stock count data, and provides a comparison of the physical count to the inventory records, alerting any discrepancy found. This feature is essential for inventory verification process and helps in inventory reconcillation.

    How to Create stock take

    1. Open Back Office.
    2. Go to Inventory Menu.
    3. Click the Stock Take section.
    4. Click Create Stock Take in the top right corner of the page.
    5. Enter all the needed details of this section.
    6. Press the Save button.

    Name

    Enter the name of the stocktake.

    Location

    Enter the location of a physical store.

    Branch

    Enter the branch of the store

    Type

    Select the type - Physical inventory or cycle count.

    Physical Inventory count- It is the annual count or quarterly count of the physical store.

    Cycle count - It is the part of the location or sublocation every month, week or day. Users can count on specific products, brands, and categories.

    How to start a count

    1. After creating a stock take - click the Start Count button.
    1. Click the Record Stock Take button. This screen allows to record the products using the scan (SKU or GTIN) or type the products and add the quantity.
    1. After completing the stocktake process, click the Save button.

    How to record a recounting

    1. Click Pause and start a recounting button.
    2. Now click Record Stock Take button. It allows to count and record the stocktake.
    3. After completing the stocktake process, click the Save button

    How to Adjust the stock quantity

    1. Click the Mark Complete button.
    2. This screen allows adjusting the item quantity.
    3. After the adjustment, click the Mark complete with adjustment.
    4. Without an adjustment, click the Mark complete without adjustment.

    How to View counted and recounted records

    After the completed adjustment, the user can view the counted and recounted records on the stocktake list page.

    • Improve this Doc
    Back to top Generated by DocFX