Goods Entries

A goods dispatched note (GDN), also known as a delivery note or goods delivery note, is a document that records the delivery of items to customers. This document is commonly used in the logistics and supply chain process, as it helps to keep track of products that have been dispatched from a warehouse or other location and are on their way to the customer. The GDN provides information about all the items that have been sent, including the quantity, and other important information such as the date of dispatch, the delivery address and contact details, and the method of transport.

It is a crucial document for managing inventory and ensuring timely and accurate delivery of products to customers. It helps to keep accurate records of the goods dispatched and can be used as a proof of delivery. To access the GDN, one can go to the Inventory section in the back office, click on Goods Entries, and then click on the Goods Dispatched button to open the GDN page.

Similarly, a Goods Received Note (GRN) is a document that is used to record and track the goods that have been received from suppliers. It is typically created at the point of receiving goods from suppliers in a warehouse or other storage facility. The GRN provides detailed information about the products that have been received, such as the quantity, item numbers, and other identifying information. It also includes information about the supplier and the date the goods were received.

The purpose of the GRN is to provide proof that the ordered products have been received, it is also used to check the accuracy of the delivery against the purchase order and to inform the finance department of the goods received to initiate the payment process. The GRN is an important document for managing inventory and ensuring that goods are received in a timely and accurate manner, it also helps to keep accurate records of the goods received and can be used as a proof of delivery. To access the GRN, one can go to the Inventory section in the back office, click on Goods Entries, and then click on the Goods Received button to open the GRN page.

How to create goods issue

  1. Open the Back Office.
  2. Go to the Inventory menu.
  3. Click and open the Goods Entries section.
  4. Click the Goods Issue button.
  5. Enter the transport name, tracking number, and tracking URL.
  6. Enter the location name.
  7. In the Reference field, enter an invoice number provided by the customer.
  8. If the toggle button is enabled, the user can scan new products it will add below or if the button is disabled, the user can type and add new products below.
  9. The user can change the required quantity of the product.
  10. Click the Save button.

For more information, watch this-

How to create goods Received

  1. Open the Back Office.
  2. Go to the Inventory menu.
  3. Click and open the Goods Entries section.
  4. Click the Goods Received button.
  5. Enter the transport name, tracking number, and tracking URL.
  6. Enter the location name.
  7. In the Reference field, enter an invoice number provided by the supplier.
  8. If the toggle button is enabled, the user can scan a new product it will add below or if the button is disabled, the user can type and add new products below.
Tip

This feature is useful for the user for comparing the number of goods ordered quantity to the goods Received quantity. If the received quantity is more than an ordered quantity user can type or scan new products it will add below and the user can create a GRN.

  1. The user can change the required quantity of the product.
  2. Click the Save button.

For more information, watch this-

How to open a shipment details and update status

  1. After Create a GDN or GRN, click a GDN or GRN number.
  2. Now the shipment details will be opened.
  3. User can update a GDN OR GRN status. Click Update Status list of status is displayed.
  4. After selecting a status, click the Save button.

How to print a GDN and GRN

  1. Open a GDN or GRN shipment details
  2. Click Print button in the top right corner.