Account Map Configuration

Configure Account Maps in O2VEND Back Office for sales and purchase transactions. Map regions, tax rates, channels, and product categories to specific accounts for accurate financial reporting.

An Account Map defines which ledger accounts are used for sales and purchase transactions based on country, state, tax rate, channel, customer group, and product categories.

Setting up account maps ensures that transactions are automatically routed to the correct accounts based on their attributes, simplifying tax accounting and financial reporting.

Access Account Map

  1. Open Back Office.
  2. Click Settings → Account tab.
  3. Select Sales Account Map from the accounting options.
Account Map Configuration

Account Map List

The Account Map list displays all configured mappings with columns for:

  • Country
  • State
  • Region Type
  • Tax Rate
  • Channel
  • Customer Group
  • Account
  • Account Type
  • Actions (Edit / Delete)

Click Create Account Map to add a new mapping.

Account Map Configuration

Create Account Map

Opening the Create Form

Click Create Account Map on the list page. A form opens with two columns of fields.

Field Descriptions

Left Column:

Field Description Example
Country The country where this mapping applies. India
State Or Province The specific state or region. Tamil Nadu
Region Type Choose between "Any" (all regions) or "Specific" (selected region). Any
Tax Rate The tax or GST rate that identifies this mapping. 2.5
Product Categories Add one or more product categories that trigger this account mapping. Select from a list. Category1, Women Dress

Right Column:

Field Description Example
Channel The sales or purchase channel to which this mapping applies. Online Store
Customer Group Optional. Limit the mapping to a specific customer group. (Leave blank or select a group)
Account Type Choose between SalesAccount or PurchaseAccount. SalesAccount
Account The target ledger account for transactions matching this rule. Sales Account
Account Map Configuration

How Account Maps Work

  1. When a transaction is created, O2VEND evaluates the transaction's:

    • Delivery or originating country and state
    • Tax rate assigned to items
    • Channel (Online Store, POS, etc.)
    • Customer Group
    • Product Category of items

  2. The system matches these attributes against the configured Account Maps.

  3. If a match is found, the transaction is posted to the mapped account.

  4. If no exact match exists, the system uses a fallback account or raises an error.