Supplier Portal
Managing suppliers effectively means more than just placing orders. You need a clear process for onboarding suppliers, raising purchase orders, receiving stock, validating invoices, and tracking payments — all in one place. The Supplier Portal in O2VEND gives you exactly that, with a structured procurement workflow that keeps your purchasing accurate and your finances in control.
Core Modules
| Module | What It Does |
|---|---|
| Supplier Management | Create and maintain supplier records |
| Supplier Groups | Organize suppliers by type or policy |
| Product Suppliers | Map suppliers to specific products or SKUs |
| Purchase Order Management | Create and track purchase orders |
| Goods Receipt (GRN) | Verify and record inward stock |
| Purchase Invoice Management | Manage and validate supplier invoices |
| Payment Management | Track supplier payments |
| Supplier Report | Analyze supplier performance |
| Supplier Purchase Report | Review purchase history and trends |
Setting Up the Supplier Workflow
Follow these steps to get your supplier workflow running in O2VEND.
Step 1 — Create Supplier Records Add your suppliers in Supplier Management. This builds your supplier master data and is the foundation for everything that follows.
Step 2 — Create Supplier Groups Organize your suppliers into groups using Supplier Groups. This helps apply consistent policies and categorize suppliers by type or priority.
Step 3 — Map Suppliers to Products Link each supplier to the products they supply in Product Suppliers. This gives you clear visibility into where each product is sourced from.
Step 4 — Raise Purchase Orders Create and send purchase orders through Purchase Order Management. Each PO documents what was ordered, at what price, and from which supplier.
Step 5 — Record Goods Receipt (GRN) When stock arrives, log it in Goods Receipt. This verifies that what was received matches what was ordered.
Step 6 — Create Purchase Invoice Once the GRN is confirmed, raise the supplier invoice in Purchase Invoice Management to validate billing.
Step 7 — Record Payment Track and complete supplier payments using Payment Management. This keeps your payables up to date and prevents missed payments.
Step 8 — Review Supplier Reports Use the Supplier Report and Supplier Purchase Report to monitor supplier performance and review purchase trends over time.