Voucher Numbering

In the O2VEND Back Office, the Voucher Numbering feature defines how unique order and transaction numbers are generated for various operations such as sales, purchase, e-commerce, and POS.
Each voucher or order number remains unique to ensure precise tracking and reporting.

Voucher numbering supports prefixes, suffixes, counters, random digits, or date/time formats, providing flexibility to meet different business needs.

Manage Order Numbering

Each order created in the O2VEND store receives a unique order number that cannot be reused.

To configure or modify the numbering format:

  1. Go to the Settings menu.
  2. Select the Account section.
  3. Click Voucher Numbering.

In this section, the numbering pattern can be adjusted for multiple transaction types such as E-commerce Orders, Sales Invoices, and Purchase Transactions.
Prefixes or suffixes may be added to easily identify transaction categories.

Example

A sample voucher format can be defined as:

SO → Prefix for Sales Order
1000 → Starting sequence number

This structure simplifies order identification and tracking.

Order Numbering Fields

Sale Order Transactions

Used for Sales Orders and POS transactions during customer purchases in-store or online. Allocates Sales Order numbers.

Ecom Sale Order Transactions

Defines numbering for e-commerce store transactions.

Purchase Order Transactions

Allocates numbers for supplier purchase orders created in the back office.

Sales Invoice

Assigns unique identifiers to customer sales invoices generated through POS or back office.

Purchase Invoice

Specifies numbering for supplier purchase invoices.

Debit Note Transactions

Configures numbering for debit note vouchers.

Credit Note Transactions

Defines numbering for credit note or return transactions.

Ecom Return Transactions

Manages numbering for online return orders.

Receipt Transactions

Assigns numbering for cash receipts created in receipt modules.

Payment Transactions

Defines numbering for payments processed through payment sections.

Delivery Challan

Allocates numbering for delivery documents issued to customers.

Receipt Challan

Sets numbering for receipts or goods received from suppliers.

Goods Issue (GDN)

Used to manage and track the release of goods from inventory.

Goods Received (GRN)

Tracks materials received into stock or warehouse.

Journal

Used for general accounting journal entries.

Contra

Used for internal fund transfers between accounts.

Stock Transfer

Tracks product transfers between business locations.

Manufacturing Voucher

Used to record production and manufacturing transactions.

Received Quote

Used for managing and numbering supplier quotations received.

How to Set Up Voucher Numbering

  1. Open Back Office.
  2. Navigate to the Settings menu.
  3. Select the Account tab.
  4. Open Voucher Numbering.
  5. Configure numbering formats for required transaction types.
  6. Click Save to apply the configuration.
Voucher Numbering

Benefits of Voucher Numbering

  • Ensures every order and transaction has a unique identifier.
  • Prevents duplication across modules.
  • Simplifies tracking and reporting.
  • Maintains audit accuracy.
  • Supports organized and consistent record-keeping.