Supplier Report in O2VEND ERP – Complete Inventory, Purchase & Stock Movement Analysis

The Supplier Report in O2VEND ERP provides a consolidated view of all supplier-related inventory movements, including opening stock, purchase quantities, purchase returns, sales usage, sales returns, and closing stock levels.
This report supports procurement teams, inventory managers, and multi-branch organisations that require transparent vendor performance and stock tracking.

The module presents structured insights into stock flow across suppliers, helping in:

  • Supplier performance analysis
  • Purchase planning
  • Stock movement validation
  • Discrepancy identification
  • Vendor-wise reconciliation

The Supplier Report in O2VEND ERP delivers a clear, data-driven overview of vendor-linked stock activity.
With full visibility into purchases, returns, consumption, and closing quantities, the report strengthens inventory planning, procurement accuracy, and vendor accountability across branches.

Purpose of the Supplier Report

The Supplier Report consolidates all product quantities associated with individual suppliers.
It enables organisations to track:

  • Opening stock
  • Purchases
  • Purchase returns
  • Sales consumption
  • Sales return adjustments
  • Closing stock

This supports accurate stock audits and vendor accountability.

O2VEND Back Office → Reports → Inventory → Supplier Report

Report Filters & Parameters

Branch Selector

Displays data for a selected branch.
Useful for multi-outlet operations requiring supplier-wise separation.

Date Range Filter

Defines the time period for calculating opening quantities, purchases, sales impact, and closing quantities.

Search by Supplier Name

Helps narrow results by supplier code, supplier name, or keyword search.

Supplier Report – Column-by-Column Explanation

Name

Registered supplier name used in procurement and purchase orders.

Address

Displays supplier address lines, location, and optional contact information.

Current Stock Qty
Latest available stock quantity for products sourced from the supplier.

Opening Qty

Beginning quantity for the selected date range, derived from earlier stock transactions.

Purchase Qty

Total procured quantity from the supplier within the period.

Purchase Return Qty

Quantity returned due to damage, quality issues, or incorrect supply.

Sales Qty

Total number of items sold from the supplier-linked stock.

Sales Return Qty

Quantity returned by customers for the supplier’s product line.

Closing Qty

Final stock balance after adjusting opening qty, purchases, returns, and sales activities.

Understanding Supplier Performance & Inventory Flow

High Purchase, Low Sales

Indicates slow-moving products or overstocking.

High Sales, Low Closing Stock

Shows consistent demand and highlights reorder requirements.

High Return Rates

Reflects possible quality issues, supply inconsistencies, or customer dissatisfaction.

Negative Stock Indicators

Occurs due to manual corrections, backdated entries, or system adjustments.

Supplier-Level Consumption Tracking

Identifies suppliers supporting fast-moving or high-demand products.

Export Options

Supports multiple formats for audit, reconciliation, and documentation processes:

  • Excel (.xlsx)
  • CSV (.csv)
  • Printable PDF

Practical Use Cases

Procurement Planning

Helps purchase teams identify reorder levels and demand patterns.

Vendor Performance Comparison

Finds suppliers with better fulfillment, delivery consistency, and lower returns.

Inventory Forecasting

Supports accurate demand planning for high-usage items.

Audit & Stock Validation

Helps validate system quantities against physical stock.

Supply Chain Optimisation

Highlights suppliers contributing to shrinkage, overstock, or operational delays.

Insights

  • Stock movement is primarily influenced by sales.
  • No new purchases were made during the period.
  • Closing stock indicates healthy inventory levels.
  • Supplier contributes to consistent product demand.