Stock Take & Inventory Management | O2VEND Warehouse System

Manage inventory counts efficiently with O2VEND. Choose physical inventory or cycle count methods for accurate warehouse management and real-time stock tracking.

Master accurate inventory counts with O2VEND's stock take feature. Designed for warehouse managers and inventory operators, our system simplifies physical inventory and cycle count methods to ensure your inventory records match physical stock, reduce shrinkage, and optimize operations.

Stock Take Methods

Your business needs different counting strategies. O2VEND offers two proven approaches:

Physical Inventory – Comprehensive annual or bi-annual counts of all warehouse items. Perfect for complete reconciliation between recorded inventory and actual stock on hand. Typically conducted quarterly or yearly during low-activity periods.

Cycle Count – Continuous rotating counts of specific warehouse sections on a set schedule. Maintain accurate inventory year-round with minimal operational disruption. Count daily, weekly, monthly, or quarterly based on your business needs.

How to Create a Stock Take in 6 Steps

1. Open Back Office
2. Navigate to Inventory Menu
3. Select Stock Take
4. Click Create Stock Take (top right)
5. Enter required details (name, location, branch, type)
6. Press Save

Required Fields

Name – Identify your stock take (e.g., "Q1 Physical Inventory")

Location – Select your physical store location

Branch – Specify the branch performing the count

Type – Choose Physical Inventory or Cycle Count

How to Start Counting

1. Click Start Count button
2. Select Record Stock Take to scan (SKU/GTIN) or manually enter products and quantities
3. Click Save when complete

Recount & Verify

1. Click Pause and Start Recounting
2. Select Record Stock Take again
3. Click Save to confirm verified counts

Adjust Stock Quantities

1. Click Mark Complete
2. Review and adjust item quantities as needed
3. Select Mark Complete with Adjustment OR Mark Complete Without Adjustment

View Final Inventory Records

After completion, access counted and recounted records on the stock take list page to verify all adjustments.

Why Stock Take Matters

Reduce shrinkage, prevent stockouts, improve cash flow, and make data-driven decisions with accurate inventory counts.