GDN Module Guide: Complete Goods Issue Workflow & Status Management
Learn how to use the GDN (Goods Dispatched Note) module for warehouse dispatch operations, shipment tracking, status updates, and inventory management in your ERP system.
The Goods Issue screen serves as your operational control center for creating and managing GDN (Goods Dispatched Note) records. This comprehensive guide covers dispatch processing, shipment tracking, and stock-out accuracy for efficient warehouse management.
Goods Issue Screen Tabs Overview
General Tab: Dispatch Management
Manage all dispatch operations including:
- Courier and transport selection
- Picking mode configuration (Scan or Type)
- Product validation and verification
- Dispatch location assignment
- Package information management
History Tab: Complete Audit Trail
Track the full lifecycle of your shipment with timestamped records:
- User creation details
- Status change history
- Courier updates
- Delivery modifications
- Complete activity logs for compliance
Change Status Tab: Shipment Lifecycle Updates
Update GDN status manually when:
- Courier updates shipment stage
- Delivery confirmation arrives
- Exceptions or issues occur
- Return pickup completes
Maintains real-time shipment visibility throughout your ERP.
Documents Tab: Compliance & Record Storage
Centralize dispatch-related file uploads:
- Delivery Challan
- Packing List
- Shipment Labels
- Proof of Delivery (POD)
- Courier Receipts
GDN Status List & Shipment Lifecycle
| Status | Definition |
|---|---|
| InProcess | Order picking and packing in progress |
| Packed | Ready for courier pickup |
| ReadyToShip | Awaiting logistics provider |
| Dispatched | Handed to courier |
| OutForDelivery | In transit to customer |
| Delivered | Customer received shipment |
| Exception | Delivery issue detected |
| AttemptFail | Delivery attempt unsuccessful |
| PickedUp | Return item collected |
General Tab Field Configuration
Reference Selection
Link GDN to relevant documents:
- Sales Order
- Sales Invoice
- Shipment
- Delivery Challan
Transport & Courier Assignment
Common logistics providers: Delhivery, Blue Dart, DTDC
Rider Assignment
Assign delivery personnel for:
- In-house deliveries
- Local branch distributions
Tracking Information
- Enter LR Number or Courier Tracking Number
- Add Tracking URL for one-click monitoring
Branch/Location Selection
Controls inventory deduction, stock mapping, and branch-level reporting
Scan vs. Type Mode
- Scan Mode: Barcode scanning for accuracy (recommended for high-volume)
- Type Mode: Manual product search
Product Dispatch Validation Table
| Field | Purpose |
|---|---|
| Product Name | Item being dispatched |
| Product SKU | Unique tracking identifier |
| Quantity | Original order quantity |
| Quantity to Ship | Final dispatch amount (supports partial shipment) |
| Units | Measurement unit (PCS, BOX, SET) |
| Available Quantity | Real-time branch stock level |
Top Action Buttons
Bulk Entry
Upload multiple dispatch items via Excel for:
- Wholesale processing
- Distributor shipments
- High-volume dispatch
Required Excel Columns: SKU, GTIN, Name, Quantity, Unit, SubLocation
Print Pickup List
Generate warehouse picking instructions for organized, error-free dispatch
Save
Finalize GDN record and trigger:
- Real-time stock deduction
- Status updates
- Dispatch logging
- Audit trail creation
Add Package
Configure shipping package details for courier processing and label generation
Note: The GDN module centralizes outbound shipment control, enabling accurate warehouse dispatch operations and improved logistics efficiency through structured lifecycle management and transport tracking.