How to Create GDN (Goods Dispatched Note) | Step-by-Step Guide

Learn how to create a Goods Dispatched Note (GDN) in O2VEND ERP to manage outbound shipments, track deliveries, and maintain accurate inventory stock-out records.

Back Office → Inventory → Outgoing Packages → Goods Dispatched

Goods Dispatched list in O2Vend ERP

Step-by-Step: Create a GDN

Creating GDN in O2Vend ERP

Step 1 — Open Goods Dispatched Screen
Navigate to Inventory → Goods Dispatched, or open directly from a Sales Order or Delivery Challan.

Step 2 — Enter Transportation Details
Add courier name, rider, tracking number or LR number, and tracking URL if available.

Step 3 — Verify Order & Dispatch Location
Confirm source reference (Sales Order or Delivery Challan), dispatch warehouse or branch, and sub-location.

Step 4 — Choose Item Entry Mode
Select Scan Mode for barcode scanning or Type Mode for manual product search.

Step 5 — Review & Enter Dispatch Quantities
Verify product name, SKU, and ordered quantity. Enter final dispatch quantity — supports full and partial dispatch.

Step 6 — Assign Units & Sub-Locations
Confirm unit type (Box, Piece, Carton, etc.) and sub-location for each item.

Step 7 — Add Package Details
Enter package dimensions, weight, and number of packages.

Step 8 — Bulk Entry (Optional)
Upload product dispatch details via Excel for large orders.

Step 9 — Review & Save
Verify all details — courier, tracking number, quantities, and dispatch location — before saving.

After Saving the GDN

  • Inventory stock reduces in real time
  • GDN status changes to Dispatched
  • Delivery logs recorded in the system
  • Audit trail maintained for all outbound movements
O2Vend GDN workflow overview