Purchase Book Report

The Purchase Book report helps you review purchase-related accounting entries for a selected period. It is useful for checking transactions, balances, and month-wise purchase movement.

Back Office -> Accounting Books -> Purchase Book

Purchase Book detailed view

From the Accounting Books section, open Purchase Book to view purchase summaries and detailed purchase entries.

What You Can Do in Purchase Book

The Purchase Book page helps you:

  • review purchase-related transactions
  • check monthly debit and credit summaries
  • view detailed entries for a selected period
  • monitor opening balance, totals, and closing balance
  • export the report
  • print the report

Purchase Book Summary View

The Purchase Book summary screen shows month-wise purchase activity for the selected date range.

Purchase Book summary view

Common sections on the page include:

  • From Date and To Date filters
  • Export All option
  • Print option
  • month-wise rows with debit, credit, and closing balance values

This view helps you understand purchase movement month by month.

Detailed Purchase Book View

The detailed Purchase Book screen shows transaction-wise entries for the selected period.

The detailed table can include:

  • Date Time
  • Name
  • Party
  • Details
  • Debit
  • Credit

The page also shows:

  • Opening Balance
  • Totals
  • Closing Balance

This makes it easier to review how purchase transactions were posted during the selected period.

Grouped Purchase Account View

The Purchase Book can also display grouped purchase values by account for the selected period.

Grouped Purchase Book view

This view is useful when you want to review summarized purchase account values instead of full transaction-level records.

Monthly Purchase Balance View

You can also review month-wise debit, credit, and closing balance values across a longer date range.

Monthly Purchase Book balance view

This is useful for understanding purchase trends and balance movement over time.

How to View the Purchase Book Report

  1. Open Back Office
  2. Go to Accounting Books
  3. Click Purchase Book
  4. Select the From Date and To Date
  5. Choose the required Branch or consolidated view if available
  6. Review the summary or detailed entries shown in the table

Export and Print Options

The Purchase Book page provides quick output options:

  • Export All to download the purchase book data
  • Print to print the current report

These options are useful for audits, financial reviews, and record sharing.

Why Purchase Book Is Important

Using the Purchase Book helps you:

  • review purchase entries clearly
  • track debit and credit movement related to purchases
  • monitor opening and closing balances
  • support audit and reconciliation work
  • understand monthly and transaction-wise purchase activity